Alamance CC

Timely Warnings and Emergency Notification Process (AlertAware) - Annual Security Report

NCAnnual Security ReportACC Alert / AlertAwarehigh confidence

Alamance Community College publishes a detailed Timely Warning procedure and AlertAware emergency notification process in its ASR, including dual-person review of timely warnings when time allows and highest-ranking on-duty public safety authority for imminent threats.

Read the official policy

Institution

Alamance Community College

Community College · NC

~4,500 studentsACC Alert / AlertAware

In the policy’s own words

What the policy says

Case-by-case timely warning decision factorsverbatim

The decision to broadcast a Timely Warning will be made on a case-by-case basis in light of the individual facts, including factors such as the nature of the crime, the continuing danger or risk to the campus community and the possible risk of compromising law enforcement efforts.

Three-factor case-by-case TW standard.

Alamance CC 2023 ASR - Timely Warnings procedure

Imminent threat immediate broadcast authorityverbatim

In a situation that poses an imminent and exigent threat to the campus community where time is of the essence (e.g., Active Shooter), the highest-ranking on-duty public safety person has authority to authorize immediate broadcast of an Alert.

On-duty highest-ranking public safety may skip multi-person review.

Alamance CC 2023 ASR - Timely Warnings imminent authority

AlertAware and multi-channel EN methodsverbatim

Methods of communication include the campus emergency notification system (AlertAware), the College's email system, building fire alarm systems, electronic message boards, verbal announcements and announcements made over our public address system.

Named AlertAware platform plus layered campus channels.

Alamance CC 2023 ASR - Emergency Notification Process

At a glance

How this policy works

When it activates: Timely Warning: crimes on or near campus posing serious or ongoing threat. Emergency notification: confirmed emergency or dangerous situation posing immediate threat to health or safety of the campus community; may delay if notification would compromise response.
Who decides: Timely Warning: Director of Public Safety or designee after consultation path with SVP Facilities / President office when time allows; dual-person review before send when available. Imminent threat: highest-ranking on-duty public safety person. EN initiation: Director of Public Safety or designee(s) after confirmation.
Timeliness standard: Immediate for imminent exigent threats. Multi-step consultation and dual review only when practical and time allows. EN without delay upon confirmation unless compromise exception applies.
Emergency notification vs. timely warning: ASR procedure sections for Timely Warnings and Emergency Notification Process with named AlertAware platform and Clery crime categories.
Testing cadence: College-wide test of the ACC Emergency Notification system at various times throughout the academic year.
Scope & limits: No timely warning required for crimes reported only to pastoral or professional counselors. Dual review waived when time of the essence. EN may be delayed if it would compromise victim assistance or mitigation, then issued once condition clears if threat continues.

ChannelsSmsEmailPhone CallPa SystemDigital SignageWebsite

Analysis

Reading the policy

Alamance Community College (Graham, NC) documents Clery timely-warning and emergency-notification procedures in its 2023 Annual Security Report. Timely Warnings are issued case-by-case for crimes on or near campus posing serious or ongoing threat (homicide, sexual offenses, aggravated assault, robbery, force/violence crimes, arson). The senior officer on duty informs the Director of Public Safety; the Director consults the Senior Vice President of Facilities when time allows; if practical the SVP notifies the President and Executive VP. The Director or designee drafts the notice; at least one other person reviews it before transmission via the ACC Emergency Notification System when available and time allows. For imminent exigent threats (e.g., active shooter), the highest-ranking on-duty public safety person may authorize immediate Alert broadcast without the multi-person review. Emergency notifications use AlertAware plus email, fire alarms, electronic message boards, verbal announcements, and PA. Templates accelerate messaging; Public Information and Marketing may assist when practical. The ACC Alert / AlertAware system is described as opt-in/opt-out with automatic enrollment and contact-info updates encouraged. College-wide tests occur at various times throughout the academic year. Complements archive cases for multi-day virtual weather operations.

Takeaways

Key findings

Dual-person review of timely warnings when time allows; waived for active shooter-class threats.

AlertAware named as campus emergency notification system with auto enrollment.

Director of Public Safety + SVP Facilities consultation path for non-exigent TW.

Policy, meet practice

When this system actually fired

4 documented times Alamance CC’s alert system was used, from the case archive.

Provenance

Sources

Official
Alamance Community College 2023 Annual Security Report PDF
alamancecc.edu
archived copy
Official Policy
Alamance CC Public Safety Clery Act / Crime Awareness page
alamancecc.edu
archived copy