Butler CC

Timely Warnings and Emergency Response (GrizzlySAFE) - Annual Security Report

KSAnnual Security ReportGrizzlySAFEhigh confidence

Butler Community College (Kansas) documents President/VP Student Services/Chief of Campus Police timely warnings and GrizzlySAFE multi-channel emergency notifications with each-semester emergency response testing.

Read the official policy

Institution

Butler Community College

Community College · KS

~8,000 studentsGrizzlySAFE

In the policy’s own words

What the policy says

Three-role timely warning judgmentverbatim

In the event of criminal activity occurring either on campus or off campus that in the judgment of the President, Vice President of Student Services, or the Director of Public Safety/Chief of Campus Police constitutes a serious or continuing threat to members of the campus community, a campus-wide "timely warning" will be issued.

President, VP Student Services, or Chief of Campus Police TW judgment.

Butler CC 2025 ASR - Timely Warnings

GrizzlySAFE automated channelsverbatim

Automated Text/Email/Voicemail through App Armor/GrizzlySAFE

Named GrizzlySAFE/App Armor for automated multi-channel alerts.

Butler CC 2025 ASR - Methods for Issuing TW and EN

Each-semester emergency testingverbatim

The College tests its emergency response and evacuation procedures each semester.

Semester cadence for emergency response and evacuation tests.

Butler CC 2025 ASR - Testing and Documentation

At a glance

How this policy works

When it activates: Timely warning: criminal activity on or off campus constituting serious or continuing threat in judgment of President, VP Student Services, or Director of Public Safety/Chief of Campus Police. Emergency notification: confirmed significant emergency or dangerous situation on campus involving immediate threat to health or safety.
Who decides: President, Vice President of Student Services, or Director of Public Safety/Chief of Campus Police confirm danger, select segments, determine content, and direct issuance of notifications.
Timeliness standard: Without delay for EN taking community safety into account, unless professional judgment holds notification would compromise victim assistance or mitigation. Emergency response and evacuation tests each semester.
Emergency notification vs. timely warning: ASR Timely Warnings and Emergency Response sections with named GrizzlySAFE / App Armor channels and PA system.
Testing cadence: Emergency response and evacuation procedures tested each semester (announced or unannounced); VP Student Services maintains records; procedures redistributed with at least one test.
Scope & limits: Segmented notifications allowed with differing content by segment. Local media notified for larger community awareness at direction of same three roles. GrizzlySAFE app also supports anonymous crime reporting.

ChannelsSmsEmailPhone CallPa SystemWebsite

Analysis

Reading the policy

Butler Community College (El Dorado/Andover multi-campus, KS) publishes Timely Warnings and Emergency Response procedures in its 2025 Combined Annual Security Report and Fire Safety Report. Campus-wide timely warnings issue when the President, Vice President of Student Services, or Director of Public Safety/Chief of Campus Police judges criminal activity (on or off campus) a serious or continuing threat (examples: sexual assault, series of motor vehicle thefts). Reports warranting warnings go to Public Safety (316-321-7657) or VP Student Services; local LE is asked to notify the College of warranting reports. Emergency response covers confirmed significant emergencies or dangerous situations on campus involving immediate threat to health or safety (tornadoes, bomb threats, chemical spills, disease outbreaks, fires, active shooters, etc.). The same three roles confirm danger and initiate response, determine segments, and without delay determine content and initiate notification unless compromise exception applies. Methods include website postings (no signup), GrizzlySAFE app automated text/email/voicemail (App Armor/GrizzlySAFE), and public address system branded GrizzlySAFE. Critical-incident information may also post to BCC's web and student portal. Emergency response and evacuation procedures are tested each semester (announced or unannounced). Complements archive Andover gas-leak case coverage.

Takeaways

Key findings

GrizzlySAFE / App Armor for automated text, email, and voicemail alerts.

Three-role authority: President, VP Student Services, Chief of Campus Police.

Emergency response and evacuation tested each semester.

Provenance

Sources

Official
Butler Community College 2025 Combined Annual Security Report and Fire Safety Report PDF
butlercc.edu
archived copy