MCC

Emergency Notification (SNAP) and Timely Warning - Annual Campus Security Report

KYAnnual Security ReportSNAPhigh confidence

Madisonville Community College documents the KCTCS Safety Notification Alert Process (SNAP) for immediate multi-channel emergency notifications and Clery timely warnings via campus-wide email, flyers, and website banners.

Read the official policy

Institution

Madisonville Community College

Community College · KY

~3,500 studentsSNAP

In the policy’s own words

What the policy says

SNAP system and auto student enrollmentverbatim

KCTCS uses a Safety Notification Alert Process (SNAP) for communicating information quickly. Students are automatically signed up when they enroll at an KCTCS college. Faculty, staff and interested individuals can sign up to receive SNAP messages online.

Named SNAP with student auto-enrollment across KCTCS.

Madisonville CC Annual Security Report - Emergency Notification / SNAP

SNAP Alert multi-channel immediate notificationverbatim

In the event of an incident that requires the immediate notification to the campus community, a SNAP Alert will be issued, that will provide text, voice, broadcast and e-mail messages to all members of the college community.

SNAP Alert text, voice, broadcast, and email for immediate EN.

Madisonville CC Annual Security Report - SNAP Alert

Timely warning email bulletin pathverbatim

Notification is generally made through a campus-wide email bulletin to all members of the campus community.

Primary TW via campus-wide email bulletin.

Madisonville CC Annual Security Report - Timely Warning

At a glance

How this policy works

When it activates: SNAP Alert: incident requiring immediate notification to the campus community for confirmed significant emergency or dangerous situation involving immediate threat to health or safety of students or employees on campus. Timely warning: serious criminal activity likely to pose ongoing or continued threat to safety of students, staff, faculty, and guests.
Who decides: President confirms emergencies with administrators, first responders, and/or NWS; SNAP Team/designated personnel determine content and segment scope. Timely warning: Campus Security Authorities decide; CSA primarily issues; may partner with campus departments, KCTCS OGC, and KCTCS Safety and Emergency Services; bulletin approved by Campus Security, Marketing, and/or OGC.
Timeliness standard: EN without delay upon confirmation taking community safety into account, unless professional judgment holds notification would compromise victim assistance or mitigation. TW as soon as pertinent information and resources are available.
Emergency notification vs. timely warning: ASR Emergency Notification and Timely Warning sections implementing Clery Act duties via KCTCS SNAP and multi-channel TW distribution.
Testing cadence: Not specified as a fixed cadence on the Annual Campus Security Reports page sections reviewed.
Scope & limits: Segmented SNAP notifications by area/building allowed. SNAP student auto-enrollment; faculty/staff opt-in. Face-to-face when technology fails.

ChannelsSmsEmailPhone CallWebsiteDigital SignagePa System

Analysis

Reading the policy

Madisonville Community College (multi-campus KCTCS institution, KY) publishes Emergency Notification and Timely Warning policy on its official Annual Campus Security Reports page. KCTCS uses SNAP (Safety Notification Alert Process) for rapid communication. Students are automatically signed up at enrollment; faculty, staff, and interested individuals can sign up online. Immediate campus community notification uses SNAP Alert for text, voice, broadcast, and email; face-to-face is the technology-failure fallback. Each KCTCS college has a SNAP Team using consultation to confirm significant emergencies or dangerous situations involving immediate threat to health or safety of students or employees on campus. The college President confirms emergencies with administrators, local first responders, and/or the National Weather Service. Upon confirmation the college without delay determines content and initiates notification unless that would compromise victim assistance or mitigation. Content and scope consider segments at risk (targeted areas, campus-wide, building-specific). Timely warnings for serious criminal activity posing ongoing threat are decided by Campus Security Authorities, generally via campus-wide email bulletin, with optional flyers in common areas and website/digital banner posts. CSA confers with KCTCS System Office, Public Relations, Legal, and neighboring LE as needed. Crime bulletins may be developed with campus departments, KCTCS General Counsel, and KCTCS Safety and Emergency Services; approved by Campus Security, Marketing, and/or General Counsel. Complements KCTCS system SNAP coverage.

Takeaways

Key findings

KCTCS SNAP with student auto-enrollment and multi-channel SNAP Alert.

President confirms emergencies; SNAP Team determines content and segments.

Timely warnings primarily via campus-wide email bulletin with CSA authority.

Policy, meet practice

When this system actually fired

5 documented times MCC’s alert system was used, from the case archive.

Provenance

Sources

Official
Madisonville Community College Annual Campus Security Reports (SNAP and Timely Warning)
madisonville.kctcs.edu
archived copy