PPSC

Timely Warning and Emergency Notification Procedures - Annual Security Report

COAnnual Security ReportPPSC Emergency Notification Systemhigh confidence

Pikes Peak State College documents Chief-of-Police timely warnings and Policy Group emergency notifications via the PPSC Emergency Notification System with automatic student/employee text and email opt-in.

Read the official policy

Institution

Pikes Peak State College

Community College · CO

~12,000 studentsPPSC Emergency Notification System

In the policy’s own words

What the policy says

Automatic text and email opt-inverbatim

All students and employees are automatically opted in to receive these notification messages via text and email.

Auto opt-in for students and employees on text and email.

PPSC 2025 ASR - Timely Warning and Emergency Notification Procedures

ENS multi-channel timely warningsverbatim

Timely warnings are issued through PPSC's Emergency Notification System at the discretion of the PPSC Chief of Police (or designee). Notifications may take the form of text messages, emails, scrolling messages, public address system announcements, social media, and/or other appropriate means.

Named ENS with multi-channel TW stack under Chief discretion.

PPSC 2025 ASR - Timely Warning Methods

Chief sole discretion for time-sensitive TWverbatim

In a time-sensitive event, the PPSC Chief of Police (or designee) has the sole discretion and ability to issue timely warning messages.

Chief may bypass Marketing for time-sensitive TW.

PPSC 2025 ASR - Responsibility for Issuing Timely Warning

At a glance

How this policy works

When it activates: Timely warning: Clery Act crime (or other continuing-threat crime) in Clery geography representing serious or continuing threat. Emergency notification: confirmed significant emergency or dangerous situation involving immediate threat to health or safety on or imminently threatening a PPSC campus.
Who decides: Timely warning: Chief of Police determines criteria; President approves; Marketing issues (Chief may send directly if time-sensitive). Emergency notification confirmation and audience: Chief of Police or any Policy Group member; content with Marketing; system transmission by Marketing or CTO; Chief may send directly.
Timeliness standard: Without delay taking community safety into account, unless professional judgment holds notification would compromise victim assistance or emergency mitigation.
Emergency notification vs. timely warning: ASR Section 3 Timely Warning and Emergency Notification Procedures with named PPSC Emergency Notification System and auto opt-in.
Testing cadence: Chief of Police meets annually with Campus Police and Marketing to review and update notification templates. Broader system test cadence not specified in the TW/EN procedures section reviewed.
Scope & limits: No TW required for non-Clery crimes or crimes reported only to pastoral/professional counselors. Single burglary/MVT/drug-alcohol-weapons incidents generally no TW unless series poses continuing threat. EN may target entire campus or a segment.

ChannelsSmsEmailPa SystemDigital SignageFacebook

Analysis

Reading the policy

Pikes Peak State College (Colorado Springs multi-campus, CO) publishes Timely Warning and Emergency Notification Procedures in its 2025 Annual Security Report. All students and employees are automatically opted in for text and email notification messages. Timely warnings inform the community of Clery Act crimes and other serious incidents posing serious or continuing threat; the Chief of Police or designee determines criteria are met, the President or designee approves, and Marketing and Communications issues (except time-sensitive events where Chief of Police may send directly via the Emergency Notification System). Emergency notifications cover significant emergencies or dangerous situations involving immediate threat to health or safety on or imminently threatening a PPSC campus (fire, tornado, gas leak, armed intruder, civil unrest, hazmat spill, etc.). Confirmation rests with Chief of Police or any Policy Group member (President, chiefs of staff, VPs, Marketing ED). Content is coordinated with Marketing; transmission is via the Emergency Notification System by Marketing or, if unavailable, the Chief Technology Officer; Chief of Police may send directly for efficiency. Segmented notifications allowed. Complements Colorado community-college coverage.

Takeaways

Key findings

Automatic text/email opt-in for all students and employees.

Chief of Police + President + Marketing path for TW; Chief sole discretion when time-sensitive.

Named Policy Group confirms emergencies and may initiate EN process.

Policy, meet practice

When this system actually fired

4 documented times PPSC’s alert system was used, from the case archive.

Provenance

Sources

Official
Pikes Peak State College 2025 Annual Security Report PDF
pikespeak.edu
archived copy
Official Policy
PPSC Emergency Notification System page
pikespeak.edu
archived copy