Pomona
Campus Emergency Communications and Timely Warning / Emergency Notification (Annual Security & Fire Safety Report)
Pomona College, a small private liberal-arts college in Claremont, California, issues emergency notifications through Everbridge Mass Notification — administered by Claremont Colleges Services (TCCS) Campus Safety — together with the Campus Public Alert System (49 outdoor broadcast/emergency-phone stations), the LiveSafe app, the College's emergency website and social media, and issues Clery emergency notifications upon confirmation of a significant emergency or dangerous situation posing an immediate threat to health or safety.
Read the official policyInstitution
Pomona College
Private Liberal Arts · CA
~1,750 studentsEverbridge Mass Notification (Claremont Colleges Services Campus Safety)
In the policy’s own words
What the policy says
Everbridge Mass Notification descriptionverbatim
Everbridge Mass Notification is an emergency notification service that enables Campus Safety to notify you quickly about a major emergency on campus and to provide you with information and instructions. Messages are sent via email, text and recorded message to campus phone extensions.
- — Identifies Everbridge as the primary emergency-notification platform and its three core channels (email, text, recorded message to campus phone extensions). Consistent wording appeared across multiple retrievals of the official Campus Emergency Communications page.
Emergency notification activation thresholdreconstructed
Emergency Notifications are issued upon the confirmation of a significant emergency or dangerous situation (including a Clery reportable crime) involving an immediate threat to the health or safety of Pomona students, faculty, or staff.
- — Sets the Clery activation standard — 'upon confirmation of a significant emergency or dangerous situation ... immediate threat to the health or safety.' Surfaced via the search index; the claremont.edu ASR PDF blocked automated fetching, so marked isVerbatimConfirmed:false.
Campus Public Alert System (49 broadcast stations)reconstructed
Pomona College has 49 emergency alert broadcast stations located throughout the campus that can be used as a public address system. In an emergency, they will be used to broadcast warning tones and short messages.
- — Documents the hardened outdoor PA layer — 49 broadcast stations, some with blue-light emergency phones to Campus Safety — that does not depend on personal devices. Surfaced via the search index, so marked isVerbatimConfirmed:false.
Timely warning decision matrix / seven-year retentionreconstructed
A timely warning notice decision matrix/timely warning notice determination form will be used in the decision-making process to document the decision to alert or not to alert the community.
- — Requires a documented decision matrix / determination form for every timely-warning alert-or-not decision, with the completed form retained by TCC for a seven-year period — an auditable paper trail. Surfaced via the search index, so marked isVerbatimConfirmed:false.
Definition of 'timely'reconstructed
For purposes of this policy, "timely" means as soon as reasonably practicable, after an incident has been reported to: Campus Safety, one of the Campus Security Authorities (CSAs) identified by each College, or a local police agency.
- — Defines the timely-warning clock — 'as soon as reasonably practicable' after a report to Campus Safety, a CSA, or local police. Surfaced via the search index, so marked isVerbatimConfirmed:false.
At a glance
How this policy works
- When it activates
- Emergency notifications are issued upon confirmation of a significant emergency or dangerous situation (including a Clery-reportable crime) involving an immediate threat to the health or safety of Pomona students, faculty or staff, and are relayed as quickly as possible. Timely warning notices are issued for Clery-reportable crimes when warranted; 'timely' means as soon as reasonably practicable after the incident is reported to Campus Safety, a CSA, or local police.
- Who decides
- Claremont Colleges Services (TCCS) Campus Safety administers Everbridge and issues emergency notifications and timely warnings for Pomona College. A timely warning notice decision matrix / determination form documents each decision to alert or not alert, and the completed form is retained by TCC for seven years. The specific named Campus Safety position authorized to confirm and trigger Everbridge was not confirmable verbatim in this review and is described generically.
- Timeliness standard
- Pomona's ASR states emergency notifications are issued upon confirmation of a significant emergency or dangerous situation and that alerts are relayed 'as quickly as possible' — consistent with the Clery 'immediately, upon confirmation' standard. For timely warnings, the shared TCCS policy defines 'timely' as 'as soon as reasonably practicable' after the incident is reported.
- Emergency notification vs. timely warning
- Pomona's policy is documented in its Annual Security & Fire Safety Report and the shared TCCS Campus Safety policies. It separates emergency notifications (immediate threats, including Clery-reportable crimes) from timely warning notices, and requires a documented decision matrix / determination form for timely-warning decisions, retained for seven years.
- Testing cadence
- The ASR and TCCS materials document the Everbridge and Campus Public Alert System but did not, in the indexed snippets available to this review, state a specific periodic test cadence for the notification system; that field is left unstated rather than reconstructed.
- Scope & limits
- Everbridge is consortium-wide: notification can occur through the Everbridge email system to all Claremont Colleges students, and students, faculty and staff with a campus phone extension and college email are already in the Everbridge database (text/voice reach depends on subscribing and current contact info). The Campus Public Alert System (49 outdoor broadcast/emergency-phone stations) adds an outdoor public-address layer that does not depend on personal devices.
ChannelsEmailSmsPhone CallPa SystemPush NotificationWebsiteTwitter XFacebook
Analysis
Reading the policy
Pomona College is a roughly 1,750-student private liberal-arts college and the founding member of The Claremont Colleges consortium in Claremont, California. Because campus safety for the consortium is operated centrally by Claremont Colleges Services (TCCS), Pomona's alert-and-warning policy is partly its own Campus Emergency Communications program and partly the shared TCCS Campus Safety policies documented in Pomona's Annual Security & Fire Safety Report. Pomona confirms on its own page that it uses the emergency notification system Everbridge, which it put into service with TCCS in fall 2007.
The core emergency-notification platform is Everbridge Mass Notification, described as a service that enables Campus Safety to notify the community quickly about a major emergency and to provide information and instructions, with messages sent via email, text and recorded message to campus phone extensions. Critically, Everbridge is multi-college: Pomona states notification 'will occur through the Everbridge email system to all Claremont Colleges students,' so an alert can reach the whole consortium. The system is layered with a hardened physical channel — the Campus Public Alert System comprises 49 emergency alert broadcast stations across campus that double as a public-address system, broadcasting warning tones and short messages, with blue-light emergency-phone stations that connect a caller directly to Campus Safety. Pomona rounds out the channel set with the LiveSafe app, the College's emergency-information website and its main social-media accounts (Twitter/X, Instagram, Facebook).
The Clery framing is explicit in the ASR. Pomona states that emergency notifications are issued 'upon the confirmation of a significant emergency or dangerous situation (including a Clery reportable crime) involving an immediate threat to the health or safety' of Pomona students, faculty or staff, and that alerts are relayed 'as quickly as possible.' On the timely-warning side, the shared TCCS policy defines 'timely' as 'as soon as reasonably practicable' after an incident is reported to Campus Safety, a Campus Security Authority, or local police, and requires that a timely warning notice decision matrix / determination form be used to document the decision to alert or not alert the community, with the completed form retained by TCC for a seven-year period — an auditable paper trail that is comparatively rare to see stated publicly. The exact named decision authority (the specific Campus Safety position that confirms and triggers Everbridge) and the published periodic test cadence were not byte-for-byte confirmable here because the claremont.edu ASR PDFs and pomona.edu pages were reachable only via the search index; those fields are described from indexed snippets and flagged. Several excerpts (the Everbridge description, the confirmation/threshold language, the decision-matrix/seven-year retention rule, and the 'timely' definition) appeared with consistent wording across multiple official retrievals.
Takeaways
Key findings
Pomona College's emergency-notification platform is Everbridge Mass Notification, administered by Claremont Colleges Services (TCCS) Campus Safety and in service since fall 2007; alerts can reach the whole Claremont Colleges consortium.
Channels are layered: Everbridge (email/text/recorded message), the Campus Public Alert System of 49 outdoor broadcast/emergency-phone stations, the LiveSafe app, the emergency website, and social media.
Emergency notifications are issued upon confirmation of a significant emergency or dangerous situation (including a Clery-reportable crime) posing an immediate threat to health or safety, relayed as quickly as possible.
Timely warnings require a documented decision matrix / determination form retained for seven years, and 'timely' is defined as as soon as reasonably practicable after a report to Campus Safety, a CSA, or local police.
The named Campus Safety decision authority and a specific test cadence were not byte-for-byte confirmable (claremont.edu ASR PDFs and pomona.edu pages reachable only via the search index); those fields are described from snippets and flagged.
Policy, meet practice
When this system actually fired
3 documented times Pomona’s alert system was used, from the case archive.
Provenance
Sources
- Official
- Clery ASR
- OfficialPomona College Student Handbook — TCCS Campus Safety Policies and Proceduresstudenthandbook.pomona.eduarchived copy
- Official
- Source
Tags
policyemergency-notificationtimely-warningprivate-liberal-artscaliforniaeverbridgeclaremont-collegesmulti-channel
Added 2026-06-21Updated 2026-06-21Via ingestion