Tarleton
SAP 34.07.01.T0.02 Emergency Notification Protocol
Tarleton State University's SAP 34.07.01.T0.02 Emergency Notification Protocol (revised 5 March 2025) is the live standard administrative procedure for the campus notification system: automatic enrollment of students, faculty and staff with opt-out, named content-and-issuance designees, a closed activation list, and a university-wide test on the last Friday of each month. The Emergency Management Plan still cites the prior number 34.07.01.T1.02; the live SAP on the policy site is T0.02.
Read the official policyTexan Alert
In the policy’s own words
What the policy says
What the notification system isverbatim
Tarleton State University’s (Tarleton) emergency notification system (notification system) gives the university the ability to communicate health and safety emergency information quickly through various modes of technology.
- Opening sentence of Procedure Summary. Apostrophe in University's is U+2019 as in the PDF text layer.
Automatic enrollmentverbatim
Students, faculty and staff are automatically enrolled into the notification system.
- Auto-enrollment of the three campus populations.
Opt-outverbatim
Individuals within the notification system can opt-out at any time.
- Opt-out is available at any time; the SAP does not describe how.
Named issuersverbatim
The following individuals have been delegated to develop the content contained within each emergency message and issue any subsequent alerts:
- Introduces 1.2.1-1.2.3: risk management director, emergency management coordinator, university police chief, each or designee.
Monthly university-wide testverbatim
A university-wide notification system test, including all students, faculty, and staff at all campuses, will be conducted on the last Friday of each month.
- 1.4.1. Unusually specific calendar cadence.
Presidential authorization pathverbatim
As authorized by the university president or designee(s).
- Activation category 1.3.3.
At a glance
How this policy works
- When it activates
- The notification system is activated only for incidents described in the Emergency Operations Plan appendices, weather-related closures as provided on Tarleton's Inclement Weather webpage, or as authorized by the university president or designee(s).
- Who decides
- Content and subsequent alerts may be developed and issued by the director of risk management and safety or designee, the emergency management coordinator or designee, or the university police chief or designee. The Emergency Management Council evaluates implementation, controls, administration, and advertisement. The president or designee(s) may also authorize activation.
- Timeliness standard
- The SAP does not state a minutes-based issuance clock. It does require regular testing, including a university-wide test on the last Friday of each month.
- Emergency notification vs. timely warning
- The SAP is adopted in accordance with the Clery Act (cited as CFR 668.46) alongside Texas Education Code 51.218 and System Regulation 34.07.01. It does not separately define a timely-warning instrument in this two-page procedure.
- Testing cadence
- A university-wide notification system test, including all students, faculty, and staff at all campuses, on the last Friday of each month; an additional test within 24 hours of an update of mass notification system software or processes; tests may be postponed if extenuating circumstances (e.g. severe weather or active threats) exist during the scheduled test.
- Scope & limits
- Activation is limited to the three listed categories. Students, faculty and staff are auto-enrolled and may opt out. The SAP does not describe public or visitor enrollment.
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Analysis
Reading the policy
Tarleton, a Texas A&M University System public-r2 campus, publishes its alerting rules as a two-page standard administrative procedure rather than only as ASR prose. The live document is numbered SAP 34.07.01.T0.02, last revised 5 March 2025, next review 5 March 2030. An older Emergency Management Plan still names 34.07.01.T1.02; this file records the live SAP, not the superseded number.
The procedure summary states that the emergency notification system gives the university the ability to communicate health and safety emergency information quickly through various modes of technology, that students, faculty and staff are automatically enrolled, and that individuals can opt-out at any time. It cites Texas Education Code 51.218, the Clery Act, and System Regulation 34.07.01.
Issuance is delegated to three named roles (director of risk management and safety or designee; emergency management coordinator or designee; university police chief or designee), with the Emergency Management Council owning administration. Activation is limited to incidents in the Emergency Operations Plan appendices, weather-related closures on the Inclement Weather webpage, and authorization by the university president or designee(s). Testing is unusually specific: a university-wide test including all students, faculty, and staff at all campuses on the last Friday of each month, plus a test within 24 hours of a mass-notification software or process update, postponable for severe weather or active threats.
Consumer-facing pages brand the stack Texan Alert / Code Purple / SafeZone; those brands do not appear in this SAP's body, so they are not quoted here. Every excerpt below was read twice against the live PDF text layer.
Takeaways
Key findings
Live SAP number is 34.07.01.T0.02 (revised 2025-03-05); the EMP's T1.02 citation is the prior number.
Students, faculty and staff are automatically enrolled and may opt out at any time.
Three named roles may write and issue alerts; the president or designee(s) is a separate activation path.
University-wide tests run the last Friday of each month, plus within 24 hours of a software or process update.
Policy, meet practice
When this system actually fired
3 documented times Tarleton’s alert system was used, from the case archive.
Provenance
Sources
- Official
- Official
Tags
policysopemergency-notificationclery-acttexastexan-alertmonthly-test
Added 2026-09-14Updated 2026-09-14Via ingestion