Terra State
Terra Alert WENS and Timely Warning Policy and Procedure (2025 ASR)
Terra State Community College documents Terra Alert Wireless Emergency Notification System and Timely Warning procedures in its 2025 ASR, with Sandusky County WENS partnership for weather/emergency alerts and Director of Campus Safety preparing sequentially numbered Timely Warnings.
Read the official policyInstitution
Terra State Community College
Community College · OH
~2,500 studentsTerra Alert (WENS)
In the policy’s own words
What the policy says
Terra Alert WENS weather and emergency usesverbatim
In conjunction with Sandusky County, Terra State offers The Wireless Emergency Notification System (WENS) for students and staff to receive emergency alert notifications. These notifications will include weather related and other unscheduled college closings, campus emergency alerts, and severe weather situations such as tornado and winter storm warnings.
- County WENS partnership for weather, closings, and emergencies.
Director prepares Timely Warningverbatim
The Director of Campus Safety & Security, Terra State Community College Campus Safety and Security office, or their designee will prepare a Timely Warning when a report is received of a violent crime against a person or a particularly threatening crime against property that represents a continuing threat to the safety of students, faculty and staff.
- Director of Campus Safety prepares TW for violent person or threatening property crimes.
Sequential numbering from January 1verbatim
Timely Warnings are sequentially numbered, beginning January 1 of each year, and provide details of the crime, a description of the suspect if known, information on whom to contact about the investigation, and often, crime prevention tips.
- Institution-specific sequential TW numbering practice.
At a glance
How this policy works
- When it activates
- Terra Alert: weather-related and unscheduled closings, campus emergencies, tornado and winter storm warnings. Timely Warning: Clery geography crimes presenting serious or continuing threat, including arson, criminal homicide, robbery; aggravated assault and sex offenses case by case.
- Who decides
- College Administrators prepare Timely Warnings; Director of Campus Safety and Security or designee prepares Timely Warnings for violent person crimes or threatening property crimes and may distribute for other crimes as necessary.
- Timeliness standard
- Distribute as soon as possible after determination that crime represents continuing threat; withhold victim names; aid prevention of similar occurrences.
- Emergency notification vs. timely warning
- ASR includes Terra Alert WENS weather/emergency system overview plus detailed Timely Warning Policy and Procedure with sequential numbering.
- Testing cadence
- Not specified in the Terra Alert section reviewed; ASR references annual emergency training topics elsewhere.
- Scope & limits
- WENS free registration required for full personal device reach; website/social/news also carry alerts; pastoral/professional counselor reports may affect TW obligations as under Clery generally.
ChannelsSmsEmailWebsiteUnknown
Analysis
Reading the policy
Terra State Community College, an Ohio community college in Fremont, publishes Terra Alert and Timely Warning procedures in its 2025 Annual Campus Safety, Security, and Fire Safety Report. Terra Alert uses Sandusky County's Wireless Emergency Notification System (WENS) for weather-related and unscheduled closings, campus emergency alerts, and severe weather such as tornado and winter storm warnings. Students, faculty, and staff are strongly encouraged to register free; alerts also post online, social media, and news stations.
Timely Warnings for serious or continuing threats are prepared by College Administrators, with the Director of Campus Safety and Security or designee drafting warnings for violent person crimes or particularly threatening property crimes. Warnings are sequentially numbered from January 1 each year and typically include crime details, suspect description if known, investigation contact, and prevention tips. Case-by-case review covers nature of crime, facts known, and continuing threat, including known-party violent crimes.
Takeaways
Key findings
Terra Alert uses Sandusky County WENS for weather, closings, and campus emergencies.
Director of Campus Safety prepares Timely Warnings for violent person or threatening property crimes.
Timely Warnings are sequentially numbered from January 1 each year.
Policy, meet practice
When this system actually fired
3 documented times Terra State’s alert system was used, from the case archive.
Provenance
Sources
- Official
- Official
Tags
ohiocommunity-collegeclery-asrterra-alertwenswider-reach
Added 2026-07-26Updated 2026-07-26Via ingestion