Waubonsee
Timely Warnings and Emergency Notifications (2025 Annual Security and Disclosure Report)
Waubonsee Community College documents Clery timely-warning and emergency-notification practice in its 2025 ASR, with Executive Director of Campus Safety and Operations or Campus Police Chief advisory-warning authority, Waubonsee Alert multi-channel stack, and monthly on-campus alert system tests.
Read the official policyInstitution
Waubonsee Community College
Community College · IL
~10,000 studentsWaubonsee Alert System
In the policy’s own words
What the policy says
Timely warning serious or continuing threatverbatim
Timely warnings are triggered by crimes, outlined in the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), which have already occurred but are considered, by the college, to represent a serious or continuing threat to students, faculty and staff.
- Defines post-crime serious-or-continuing-threat trigger.
Advisory warning authorityverbatim
If, in the judgment of the Executive Director of Campus Safety and Operations, Campus Police Chief or a designee, a situation or event poses a potential threat to the campus, but does not require immediate emergency notification, he/she has the authority to provide an advisory warning to the college community. The standard mode of this timely warning is through the college email system and college website to students, faculty and staff.
- Names Safety/Operations and Police Chief authority for advisory TW via email and website.
Monthly first-Friday alert testverbatim
The on-campus alert system is tested monthly on the first Friday of each month.
- Fixed monthly first-Friday test cadence.
At a glance
How this policy works
- When it activates
- Timely warnings for Clery crimes that have already occurred but represent a serious or continuing threat. Emergency notifications for significant emergency or dangerous situation with immediate threat to health or safety. Advisory warnings for potential threats that do not require immediate emergency notification.
- Who decides
- Authorized staff issue emergency notifications upon confirmation. Executive Director of Campus Safety and Operations, Campus Police Chief, or designee may issue advisory timely warnings. Initial public information may come from Campus Police if Marketing and Communications is unavailable.
- Timeliness standard
- Emergency notifications upon confirmation of dangerous situation or emergency. Advisory timely warnings when potential threat does not require immediate emergency notification. Monthly first-Friday alert system tests.
- Emergency notification vs. timely warning
- ASR separates Timely Warnings (post-crime serious/continuing threat) from Emergency Notifications (immediate threat), with EOP Annex B holding tool instructions and monthly alert tests.
- Testing cadence
- On-campus alert system tested monthly on the first Friday of each month; building-specific evacuation and other emergency drills regularly.
- Scope & limits
- Multi-channel stack including weather siren and lightning detection; subscription/database contact data limits Waubonsee Alert reach.
ChannelsSmsEmailPhone CallWebsitePa SystemUnknown
Analysis
Reading the policy
Waubonsee Community College, a multi-campus Illinois community college serving Kane and surrounding counties, publishes notification procedures in its 2025 Annual Security and Disclosure Report. Timely warnings cover Clery crimes that have already occurred but represent a serious or continuing threat, using mywcc portal, campus TV monitors, social media, text, and email, with tool authority in Emergency Operations Plan Annex B.
Emergency notifications cover significant emergencies or dangerous situations on or imminently threatening campus with immediate threat to health or safety. Named systems include Waubonsee Alert, text, email, phone calls, weather siren, lightning detection, fire/security alarms, public address mass notification, weather alert radios, and website announcements. If a situation poses a potential threat but does not require immediate emergency notification, the Executive Director of Campus Safety and Operations, Campus Police Chief, or designee may issue an advisory warning, typically by email and website. The on-campus alert system is tested monthly on the first Friday of each month.
Takeaways
Key findings
Executive Director of Campus Safety and Operations or Campus Police Chief may issue advisory timely warnings via email and website.
Waubonsee Alert multi-channel stack includes weather siren and lightning detection.
On-campus alert system tested monthly on the first Friday.
Policy, meet practice
When this system actually fired
1 documented time Waubonsee’s alert system was used, from the case archive.
Provenance
Sources
- Official
- Official
Tags
illinoiscommunity-collegeclery-asrwaubonsee-alertwider-reach
Added 2026-07-26Updated 2026-07-26Via ingestion