YCCD

Timely Warning and Emergency Communication Systems (2025 ASR)

CAAnnual Security ReportDistrict mass communication systemshigh confidence

Yosemite Community College District's 2025 Annual Security Report (covering Modesto Junior College and Columbia College) names the Campus Safety Supervisor, Director of Campus Safety and Emergency Preparedness, and Vice President of Administrative Services as Timely Warning developers, and documents multi-platform emergency mass communication including auto-uploaded phones, VOIP classroom speakers, PA, and college-specific Blackboard Connect portals.

Read the official policy

Institution

Yosemite Community College District

Community College · CA

~20,000 studentsDistrict mass communication (email/text/VOIP/PA)

In the policy’s own words

What the policy says

Named Timely Warning developersverbatim

The Campus Safety Supervisor, Director of Campus Safety and Emergency Preparedness, Vice President of Administrative Services or a designee, will develop timely warning notices for the College Community to notify members of the community about serious crimes against people and property that occur either on or off campus. The decision to issue a timely warning notice will be made on a case-by-case basis depending on an assessment of various factors.

Named three local roles for TW development.

YCCD 2025 ASR Timely Warning

TW distribution timing and LE compromise exceptionverbatim

A timely warning notification is distributed as soon as pertinent information is available. Distribution of the warning is carried out in a manner reasonably likely to reach the entire campus community. Timely warnings must be issued in a prompt manner, appropriate for the circumstances, without unnecessary delay. This will differ in cases where it has been determined that issuing a Timely Warning would possibly risk compromising law enforcement efforts.

Local prompt-distribution standard with LE-compromise exception.

YCCD 2025 ASR Timely Warning dissemination

Emergency escalation to President, District Security, Chancellorverbatim

In the event of an emergency, the Campus Safety Supervisor will ensure contact with the College President, Vice President of Administrative Services, and Director of District Security and Emergency Preparedness to report the emergency. The Director of District Security and Emergency Preparedness will in turn notify the Chancellor and his/her cabinet of the situation.

District-specific escalation chain including Chancellor.

YCCD 2025 ASR crisis management structure

Multi-platform mass communication stackverbatim

The District contracts with a third-party vendor that provides the technological ability to send mass communication over several platforms simultaneously in the event of an emergency. These integrated systems are listed below. 1.1. Email System: All students and staff are provided a district email account for District and College staff to communicate with them. 1.2. Text/Phone Messaging: During enrollment in the college as a staff member or student, the telephone and cellular phone number of the individual is automatically uploaded into a database so that text and or voice messages can be sent to that number in an emergency.

Auto-upload phone enrollment for text/voice mass notification.

YCCD 2025 ASR emergency communication systems

College-specific Blackboard Connect registration portalsverbatim

Members of the Yosemite Community College District community can sign up for notifications at: Columbia College: https://ColumbiaCollege.bbcportal.com/ Modesto Junior College: https://ModestoJuniorCollege.bbcportal.com/

College-specific branded portal URLs for Columbia and MJC.

YCCD 2025 ASR notification signup

At a glance

How this policy works

When it activates: Timely Warning for any Clery Act crime reported to CSAs or local LE considered a serious or continuing threat to students and employees. Emergency notification when Campus Safety determines a situation poses a threat requiring immediate notification of the campus community or appropriate segments.
Who decides: Timely Warning notices developed by Campus Safety Supervisor, Director of Campus Safety and Emergency Preparedness, Vice President of Administrative Services, or designee. Emergency declaration and community notification involve Campus Safety Supervisor escalation to College President, VP Administrative Services, Director of District Security and Emergency Preparedness, Chancellor/cabinet; President convenes ERT and may activate EOC.
Timeliness standard: Timely Warning distributed as soon as pertinent information is available, prompt without unnecessary delay, except where risk of compromising law enforcement efforts. Federal immediate-notification duty when Campus Safety confirms a community threat. Evacuation/sheltering drills at least once per year.
Emergency notification vs. timely warning: ASR separates Timely Warning (serious/continuing Clery crimes) from emergency communication systems for significant emergency or dangerous situations requiring immediate notification.
Testing cadence: Announced and unannounced evacuation/sheltering drills at least once per year; District publishes a summary of emergency response and evacuation procedures in conjunction with at least one drill or exercise each calendar year.
Scope & limits: Timely Warnings reasonably likely to reach the entire campus community. Emergency notifications may target appropriate segments. VOIP messages can be district-wide or limited to specific buildings/classrooms. Public can register at college-specific Blackboard Connect portals.

ChannelsSmsEmailPhone CallPa SystemWebsiteUnknown

Analysis

Reading the policy

Yosemite Community College District operates Modesto Junior College and Columbia College. Its 2025 ASR is institution-specific: Timely Warnings for Clery crimes representing serious or continuing threat are developed by the Campus Safety Supervisor, Director of Campus Safety and Emergency Preparedness, VP of Administrative Services, or designee, case-by-case on nature, location, time, LE guidance, and community effect. Emergency response structure routes Campus Safety Supervisor contact to College President, VP Administrative Services, and Director of District Security and Emergency Preparedness, who notifies the Chancellor and cabinet; the President may convene the Emergency Response Team and activate the EOC. Mass communication uses third-party multi-platform tech: district email, auto-uploaded text/voice numbers, VOIP classroom/office phone broadcasts (district-wide or building-specific), building/outdoor PA, Campus Safety vehicle PA, telephone trees, and website ribbons. Separate Blackboard Connect portals serve Columbia College and Modesto Junior College. Evacuation/sheltering drills are at least annual with published procedure summaries.

Takeaways

Key findings

Timely Warnings developed by Campus Safety Supervisor, Director of Campus Safety and Emergency Preparedness, or VP Administrative Services.

District emergency mass communication auto-uploads phone numbers for text/voice.

VOIP can target entire district or specific buildings/classrooms.

Separate Blackboard Connect portals for Columbia College and Modesto Junior College.

Provenance

Sources

Clery ASR
2025 Annual Security Report - Yosemite Community College District / MJC
mjc.edu
archived copy