LCCC

Timely Warning Procedure 9.4P

WYStandard operating procedureRave Alert / Campus Cruiserhigh confidence

Laramie County Community College publishes a two-page Timely Warning Procedure 9.4P assigning President/Director of Campus Safety/Vice Presidents collaborative decision-making and Safety and Security plus Public Relations collaborative dissemination via Campus Cruiser, email, VOIP phones, website, and press releases.

Read the official policy

Institution

Laramie County Community College

Community College · WY

~4,000 studentsRave Alert / Campus Cruiser

In the policy’s own words

What the policy says

As soon as pertinent information availableverbatim

This means a warning will be issued as soon as the pertinent information is available.

States as-soon-as-pertinent-information timing standard.

LCCC Procedure 9.4P purpose section

Multi-role consultationverbatim

In consultation with the President, Director of Campus Safety, Vice Presidents of Administration and Finance Services, Academic Affairs, and Student Services or his/her designees, Laramie County Community College (LCCC) is responsible for issuing timely warnings in compliance with the Jeanne Clery Act

Names President, Campus Safety Director, and three VPs in consultation chain.

LCCC Procedure 9.4P purpose section

Safety and Public Relations co-disseminationverbatim

When a determination has been made that a timely warning should be issued, the LCCC Safety and Security Department and Public Relations will work collaboratively to inform the campus community of the incident by taking one or more appropriate steps to ensure timely notification.

Safety and Security and Public Relations co-own dissemination.

LCCC Procedure 9.4P procedures section

At a glance

How this policy works

When it activates: Certain Clery crimes and crimes considered to represent a serious or continuing threat to members of the campus community, including threats to property, decided case by case.
Who decides: President or designee, Director of Campus Safety and Security, Vice Presidents of Administration and Finance Services, Instruction or Student Services. Safety and Security and Public Relations collaborate on dissemination.
Timeliness standard: Warning will be issued as soon as the pertinent information is available. Timing also based on whether the crime is a serious or continuing threat and risk of compromising law enforcement efforts.
Emergency notification vs. timely warning: Standalone numbered procedure implementing Clery timely-warning obligations with multi-VP consultation and Safety/Public Relations co-dissemination.
Testing cadence: Not specified in Procedure 9.4P.
Scope & limits: Applies to all students, faculty, administrators, and visitors on campus; content case-by-case; report tip line is Safety and Security 630-0645.

ChannelsEmailPhone CallWebsiteUnknown

Analysis

Reading the policy

Laramie County Community College, Wyoming's Laramie County public community college, maintains Procedure 9.4P as a standalone Timely Warning SOP adopted March 20, 2012. Source: Procedure 9.4P PDF. The purpose section places responsibility on LCCC in consultation with the President, Director of Campus Safety, and Vice Presidents of Administration and Finance Services, Academic Affairs, and Student Services (or designees). Warnings issue as soon as pertinent information is available. After an incident is reported to Safety and Security, designated Campus Safety Authorities and LCCC Administrators collaborate on whether and when to issue a warning (in person, teleconference, or email). Case-by-case decisions consider serious or continuing threat and law-enforcement compromise risk. When a warning is approved, Safety and Security and Public Relations collaborate on dissemination via Campus Cruiser, email, VOIP phones, the Campus Safety website, and press releases. Warning content may include crime type, connection to previous incidents, date/time/location, suspect description, release timestamp, and public safety reminders. Complements the existing LCCC Rave Alert system-overview policy.

Takeaways

Key findings

Standalone Procedure 9.4P with President's Cabinet and President approval signatures.

Multi-VP consultation before issuance; Safety and Security + Public Relations co-disseminate.

Channels include Campus Cruiser, email, VOIP phones, website, and press releases.

Provenance

Sources

Official
LCCC Procedure 9.4P Timely Warning PDF
lccc.wy.edu
archived copy